Education

Field Trip Permission Slip Form Template

A field trip permission slip is a form that gives a parent or guardian's consent for a student to leave school on a trip and collects emergency contacts, medical and allergy notes, and lunch plans so teachers can supervise safely. This template puts the trip details at the top and ends with a typed parent name and consent box, so no slips get lost in backpacks.

Use this template — freeTry it first
11 questions
One page
~3 min
To fill in
Single layout
Mobile-ready
Free
No credit card
Field Trip Permission Slip form beside a photo of children exploring a museum exhibit

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Photo by Thọ Phan on Pexels

Who it's for

Teachers, school office staff, PTA trip coordinators, scout leaders and youth group organizers.

  • A class trip to a museum, zoo or science center
  • An overnight outdoor education or camp trip
  • A sports team traveling to an away tournament
  • A youth group outing to a theme park

What this template asks

Every question can be changed, removed or reordered once it's yours.

  1. Student full name*

    Short text

  2. Class or teacher*

    Short text

  3. May your child attend this trip?*

    Multiple choice

    • Yes, my child may attend
    • No, my child will not attend

  4. Parent or guardian name*

    Short text

  5. Phone number on the trip day*

    Phone number

  6. Parent or guardian email*

    Email

  7. Allergies, medical conditions or medication your child needs on the trip

    Long text

    Optional. Medication must be handed to the teacher in its original packaging

  8. Lunch*

    Multiple choice

    • My child will bring a packed lunch
    • My child needs a school lunch

  9. Can you volunteer as a chaperone?

    Multiple choice

    Optional

    • Yes
    • Maybe
    • No

  10. Type your full name as the parent or guardian*

    Short text

  11. Consent*

    Checkboxes

    • I am the parent or legal guardian and I agree to the statement above

Tips for more responses

  1. 1

    Edit the trip details block at the top for each outing, and set a closing date in Form Settings for the day slips are due.

  2. 2

    Send replies to Google Sheets and match them against your class list to see who still needs to reply.

  3. 3

    Turn on an email copy to the parent so families keep a record of what they agreed to.

Questions

What should a field trip permission slip include?

The destination, date, departure and return times, transport and cost; the student's name and class; whether the child may attend; a parent or guardian contact for the day; allergies, medications and medical notes; lunch arrangements; and a typed parent name with a consent statement.

Are online permission slips accepted instead of paper?

Many schools and districts accept online slips with a typed name and a consent box, but rules differ between districts, states and countries. Have your wording reviewed for your local rules and school policy before you use it.

How do I ask parents to chaperone?

Add a question asking whether they can volunteer, as this template does. Parents who say yes leave a phone number, and you can follow up about any background check your school requires.

Can I reuse this permission slip for every trip?

Yes. Change the trip details text and the due date for each outing. Each trip's replies stay in their own form, so records do not get mixed.

Is this field trip permission slip template free?

Yes. Copy it into a free Dculus Forms account, change anything you like and start collecting responses. No credit card is needed.

Can I change the questions?

Yes. Your copy opens in the form builder, where you can add, remove and reorder questions, change the layout and add your own branding.

Where do the responses go?

Responses arrive in your Dculus Forms workspace. You can export them to Excel or CSV, send them to Google Sheets or a webhook, and get email notifications.

Can I host it myself?

Yes. Dculus Forms is open source (GPLv3), so you can run it on your own servers and keep every response in your own database.

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