HR & Recruiting

Employee Onboarding Form Template

Send one link before a new hire starts and have everything ready on day one: their details, an emergency contact, the laptop and accounts they need and a photo ID.

Use this template — freeTry it first
20 questions
4 pages
~5 min
To fill in
Classic layout
Mobile-ready
Free
No credit card
Employee onboarding form beside a photo of a team stacking hands together

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Photo by Andrea Piacquadio on Pexels

Who it's for

HR teams, office managers and founders onboarding new employees.

  • Pre-boarding a new full-time employee
  • Onboarding contractors and interns
  • Collecting IT and equipment requests
  • Updating employee records

What this template asks

Every question can be changed, removed or reordered once it's yours.

Personal details

  1. First name*

    Short text

  2. Last name*

    Short text

  3. Preferred name

    Short text

  4. Date of birth*

    Date

  5. Personal email*

    Email

  6. Mobile number*

    Phone number

  7. Home address*

    Long text

Your role

  1. Job title*

    Short text

  2. Department*

    Dropdown

    • Engineering
    • Product
    • Design
    • Sales
    • Marketing
    • Customer Success
    • Operations
    • Finance
    • People

  3. Start date*

    Date

  4. Manager’s name

    Short text

  5. Work arrangement*

    Multiple choice

    • On-site
    • Hybrid
    • Remote

Emergency contact

  1. Contact name*

    Short text

  2. Relationship*

    Short text

  3. Contact phone number*

    Phone number

Equipment and access

  1. Laptop preference

    Multiple choice

    • Mac
    • Windows
    • No preference

  2. T-shirt size

    Dropdown

    • XS
    • S
    • M
    • L
    • XL
    • XXL

  3. Which tools will you need?

    Checkboxes

    • Email and calendar
    • Slack
    • GitHub
    • Figma
    • CRM
    • Accounting software

  4. Photo ID*

    File upload

    Passport, driving licence or national ID

  5. Confirmation*

    Checkboxes

    • The information I have provided is accurate

Tips for more responses

  1. 1

    Send it a week before the start date so IT has time to order equipment.

  2. 2

    Uploaded ID documents are stored privately — add a file field for any other paperwork you need.

  3. 3

    Share the form only with the new hire, and restrict who on your team can view responses.

Questions

Is it safe to collect personal details with this form?

Uploaded files go to private storage and are only reachable by signed-in members with access to the form. You can also self-host Dculus Forms to keep data on your own servers.

Can new hires save and finish later?

Yes. Signed-in respondents can save their progress and come back to finish the form.

Is this employee onboarding form template free?

Yes. Copy it into a free Dculus Forms account, change anything you like and start collecting responses. No credit card is needed.

Can I change the questions?

Yes. Your copy opens in the form builder, where you can add, remove and reorder questions, change the layout and add your own branding.

Where do the responses go?

Responses arrive in your Dculus Forms workspace. You can export them to Excel or CSV, send them to Google Sheets or a webhook, and get email notifications.

Can I host it myself?

Yes. Dculus Forms is open source (GPLv3), so you can run it on your own servers and keep every response in your own database.

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