Business

Request for Quote Form Template

A request for quote form is a form that collects a buyer's contact details, product specifications, quantities, delivery location and required date so a supplier can send an accurate price. This template asks for units, tolerances and drawings in the same submission, so your estimator can quote without a round of follow-up emails.

Use this template — freeTry it first
14 questions
3 pages
~4 min
To fill in
Split layout
Mobile-ready
Free
No credit card
Request for Quote form beside a photo of a technician assembling a machined metal part

Live preview · nothing you type is sent

Loading preview…

Photo by Auto Tech on Pexels

Who it's for

Manufacturers, machine shops, printers, wholesalers, packaging suppliers, contractors and B2B service firms that price each job.

  • Quoting custom CNC, sheet metal or 3D-printed parts from uploaded drawings
  • Pricing bulk orders of promotional products or printed packaging
  • Wholesale price requests from retailers and distributors
  • Scoping installation or maintenance work for commercial sites

What this template asks

Every question can be changed, removed or reordered once it's yours.

Your details

  1. Full name*

    Short text

  2. Company*

    Short text

  3. Work email*

    Email

  4. Phone

    Phone number

    Optional

  5. Is this for a new or repeat order?*

    Multiple choice

    • New order
    • Repeat of a previous order
    • Not sure

What you need

  1. Product or service*

    Short text

  2. Specifications*

    Long text

    Material, dimensions, finish, tolerances, color or standards

  3. Quantity*

    Number

  4. Unit*

    Dropdown

    • Pieces
    • Boxes
    • Pallets
    • Kilograms
    • Meters
    • Hours
    • Lots

  5. Drawings or photos

    File upload

    PDF or image. Export CAD drawings to PDF first.

Delivery and timing

  1. Delivery address*

    Long text

  2. Date you need it by*

    Date

  3. Target budget

    Multiple choice

    Optional

    • Under $1,000
    • $1,000–$10,000
    • $10,000–$50,000
    • $50,000+
    • Prefer not to say

  4. Anything else we should know?

    Long text

    Optional. Packaging, certifications or delivery restrictions

Tips for more responses

  1. 1

    Embed the form on your product pages so buyers can request a quote without leaving the page.

  2. 2

    Send each request to your sales inbox with email notifications and to Google Sheets to track quote turnaround.

  3. 3

    Use webhooks to push new RFQs into your own quoting or ERP system.

Questions

What should a request for quote form include?

The buyer's name, company, email and phone; what they need; specifications such as material, size, finish or tolerances; quantity and unit; delivery address and Incoterms if relevant; the date they need it; their budget or target price; and any drawings or files. This template has each of these.

What is the difference between an RFQ and an RFP?

An RFQ asks for a price on something already well defined, like 5,000 units of a part. An RFP asks suppliers to propose how they would solve a problem, and price is only one part of the answer.

How fast should I respond to a quote request?

As fast as you can. Buyers often send the same RFQ to several suppliers, so a same-day acknowledgment and a clear date for the full quote help you stay in the running.

Can buyers upload drawings or CAD files?

Yes. The file upload question accepts PDFs and images by default, and you can add other file types in the builder. Uploaded files are stored privately and only your team can open them.

Is this request for quote template free?

Yes. Copy it into a free Dculus Forms account, change anything you like and start collecting responses. No credit card is needed.

Can I change the questions?

Yes. Your copy opens in the form builder, where you can add, remove and reorder questions, change the layout and add your own branding.

Where do the responses go?

Responses arrive in your Dculus Forms workspace. You can export them to Excel or CSV, send them to Google Sheets or a webhook, and get email notifications.

Can I host it myself?

Yes. Dculus Forms is open source (GPLv3), so you can run it on your own servers and keep every response in your own database.

Similar templates

All templates
Use this template — free